Use this form when requesting payment for out-of-pocket expenses.

Claim for Reimbursement form

Clock Hour Form

Custodian Work Request

Deposit Report Form--Fillable

Complete the following form to notify transportation, food service and health office of field trip.

Field Trip/Bus Request Form

Complete the following fillable form when requesting an extended field trip. Download and email the Superintendent. 

Extended Field Trip Request Form--Fillable

Employee's Guide to FMLA

Employee's Rights Under FMLA

FMLA FAQ's

FMLA Request Process

If you wish to request FMLA:

1. Submit a Request for FMLA Leave Form to the Administrative Assistant to the Superintendent.  This form is fillable.  Download, complete, Save, and Email to the Superintendent.
2. The Superintendent will review the request for leave and provide you with a Notice of Eligibility and Rights and Responsibilities, as well as request a Certification of Health Care Provider:
   • Certification for Employee's Serious Health Condition
   • Certification for Family Member's Serious Health Condition
3. After Certifications are received the Superintendent will provide you with a Designation Notice approving or denying your request.

The district should be aware of fundraising opportunities whether they are run through an NRHEG activity or an external organization, for example, booster clubs.  The forms are fillable.  Complete, save and download and email to the Superintendent.

Complete the following fundraising form if you are an NRHEG Organization:

Fundraising Internal Request Form--Fillable

If the fundraiser involves the sale of food or beverages during the school day, you will also need the following form:

Food and Beverage Form--Fillable

If you are an External Organization (i.e Booster Clubs), complete the following form:

Fundraising External Groups Request Form--Fillable

Online Mileage and Meal Reimbursement

Time Clock Adjustment Form

Timesheets:

• Printable Timesheet
• Monthly Bus Report

Federal W-4

Minnesota W-4

Direct Deposit Authorization Forms can be found by logging into SMARTeR.

Use this form when requesting payment to be made to a specific person or business.

Request for Payment form

Special Education Requisition Form--Fillable

Staff Development Request Form

Master Agreement ARTICLE VI, Section 10:

Teacher Substitutions: Teachers who agree, at the request of the District, to substitute by assuming supervision for another teacher shall receive a sum of one-fifth (1/5) of current short-term substitute pay per fifty (50) minutes for all such substitutions. 

To submit a payment request, please complete the Staff Substitute Request Form. Your submission will be sent to the administrator who requested your substitution for approval.  Once approved, it will be submitted to Payroll for processing.

Complete the following form to request payment from Student Activities.

Student Activity Request for Payment

If working towards an advanced degree:

Step 1a: Teacher Advanced Degree Approval Request Form--Fillable

If taking courses for professional development:

Step 1b: Complete the Teacher Course Approval Request Form--Fillable

Step 2: Submit the form to the Superintendent

Step 3: Upon completion of the course(s) submit the Teacher Salary Schedule Lane Change Approval Notice Form--Fillable along with a copy of your transcript to the Superintendent.

Salary will be adjusted upon approval.

Pre-Observation Form

Post-Observation Form

Evaluation Form Sample

NRHEG Public Schools has a board-approved policy in place pertaining to the use of unpaid days off.  This approved policy is for all employees and covers all planned absences that would result in unpaid time off.  While this policy addresses many situations, not all unpaid situations are covered.

NRHEG District employees must follow the procedure listed below that best matches their situation pertaining to unpaid absences:

Planned/Unplanned Leave Request:

1. It is the expectation of the NRHEG School District that employees have a primary commitment to the agreed-upon workdays.  Therefore, requests for unpaid leave time during the school calendar year should be in response to an unusual, infrequent, or unique major life event.
2. Requests must be submitted via the Unpaid Leave Request Form at least 60 days before the first day of the requested leave.
3. Before consideration of a request for an unpaid leave of absence, all eligible forms of paid leave must have been exhausted.
4. If unpaid leave is denied but taken, or unpaid leave is taken but not submitted for approval, the employee will be subject to discipline, up to and including dismissal.
5. No more than one approved Unpaid Leave Request every six (6) consecutive years of employment may be submitted.
6. The employee will pay a prorated daily rate of the district portion of health insurance costs for unpaid leave days.

Unplanned/Unpaid Leave Request
NRHEG Public Schools understands that unplanned situations arise that are not covered by the Unpaid Leave Request policy.  NRHEG Public Schools also understands that unplanned situations may occur before an employee can request an unpaid leave of absence. (i.e - need for a Safe and Sick Leave day when all Safe and Sick Leave days have been exhausted)

When these unplanned situations do occur, the employee:

1. Must follow all regular requirements for reporting an absence.
2. Must fill out the Unpaid Leave Request Form indicating the reasons for not reporting to work within 24 hours of their absence.
3. Is hereby made aware that excessive absenteeism is considered "just cause" and is subject to disciplinary action, up to and including immediate dismissal.

W-9 Form